Office Administration Elements – Office administration has several elements, including the following…
Organization, is grouping and compiling a framework, the relationship of cooperation between workers in a container to achieve certain goals.
Management, functions in planning, organizing, fostering, guiding, mobilizing, and supervising a group of people and mobilizing all facilities for the purpose that has been determined can be achieved properly.
Communication is an activity that conveys news, giving ideas and ideas from one person to another, which is reciprocal between the leader and the leader, the leader and his subordinates, both formally and informally.
Information, is an activity that collects, records, processes, reproduces, disseminates, and stores various information.
Personnel is an activity that regulates and processes the use of labor
Finance, is an activity that regulates and processes the use of resources as well as being accountable for the use of funds.
Supplies are activities that plan, manage and regulate the use of work equipment.
Public Relations is an activity that creates good relationships and support from the community around the company.
Office Work Facilities and Facilities
From the results of the above description, the office is the entire space in a building that contains administrative activities or management activities as well as various other tasks. Offices are tied to infrastructure such as:
a. Office Location
The factors that are considered in determining the location of the office are as follows..
Security
Environment
Price
b. Building
The factors that are considered in determining the building are as follows..
The building ensures the safety and health of employees
The building has adequate facilities
Competitive building prices are balanced with costs and benefits.
c. Equipment
Equipment is classified into two groups, among others, as follows..
1). Office furniture, such as chairs, tables, drawers, shelves and so on made of iron, wood, or other materials, which have an important role in the office.
2). Office supplies, such as paper, erasers, pens, printer ink, and other consumables.
d. Interiors
Interior is the arrangement of furniture or devices that support the implementation of work in an office space, for example ceilings, lighting, ventilation, office decorations and windows.
e. Office Machines
In planning office activities, the machine planning formula is used in accordance with work procedures, work methods and interior needs.