To become an administrative staff, you need a personality who likes neatness, organizes and organizes activities, and doesn’t mind spending time with various details of work reports. Actually, there are several advantages that you get when you work as an administrative staff. One of them, you will get to know many people including bosses who you will definitely look for when you need an approval signature. For basic skills, communication and speed in typing and preparing data are the two main things that need to be owned. In a small office with a team of 10-14 people, usually the administrative staff’s job is to ensure that the supervisor’s schedule and the mobility of office drivers can be arranged, including the entry and exit of office money. Well, it’s different if you work as an administrative staff in a large company or some kind of consulting office. So that you have an idea about this profession, let’s see below!
Responsibilities and Job Description
There are several key job descriptions for administrative staff, regardless of the type of company.
- Coordination with administrative staff/secretaries of other divisions if there are joint meetings or other activities
- Collecting and compiling documents
- Prepare tickets and accommodation for work activities or out-of-office visits
- Ensure supplies of office stationery
- Manipulating statistical data, for this point usually it must be done if there are demands from superiors or urgent situations.
The responsibilities of the administrative staff are not as simple as imagined, for example when you have to work on a letter, you must ensure that all spellings in the letter are correct. Your job description is to make sure everything goes according to schedule and is coordinated either up (managerial level) or down (blue-collar staff).
Role of Administrative Staff
Always prepare for all possibilities that can occur, including scenarios to deal with unexpected situations. You have to fully control your boss’s schedule, usually when the company is based on an online system, all schedules will go into each person’s electronic calendar. Including the bosses will also be able to access their own schedule, but if they have administrative or secretarial staff, the bosses are just waiting to be informed by their staff. The challenge is, you obviously have to have a good time organization for yourself so you can ‘manage’ other people well too. Once upon a time, one of my friends who is also a secretary had to work in another unit with the GM (General Manager) who was his direct supervisor, but the managers and supervisors on his team were immediately confused by the meeting schedule and borrowing the meeting room because this friend of mine was used to it. . Often there are also those who say, “If you don’t have you, this meeting won’t go on.” This is because of the role of an administrative staff who sometimes also has to take notes while making sure other documents have been sent to the intended parties. Your position will be highly needed and sought after.
Skill Development
Whatever work you do, it is hoped that it will add to your skills for future career advancement, including as an administrative staff. Even though it is difficult and sometimes seen as not prestigious, there must still be something positive for the next career that you bring. The ability to create and deliver presentations in detail is one of the assets that you must explore more while there is an opportunity to learn. You also need to build an image that can be relied on and trusted by your superiors and continues to be developed in various moments so that you are memorable and make recommendations that continue to run smoothly. It could be that the prospective boss or the new company you are going to still know your former boss in the old office, especially if the sector is still similar, it will be easy to get information about your previous performance. One more skill that will greatly develop if you work as an administrative staff is the willingness to serve others who will expand your network in the following years.
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