According to George R. Terry, office management is planning, monitoring, and organizing office work and moving those who carry out office work to achieve predetermined goals.
Definition of office management
Office administration management is part of management that provides information on administrative services needed to carry out activities effectively and have a smooth impact on other fields.
Office management function
Meanwhile, according to Moekijat, office management is the application of management functions in the office, namely planning, organizing, mobilizing, and supervising the office so that office goals can be achieved and employees are satisfied.
- Planning
The planning function or planning function in office management is a function that is used to determine all forms of action to touch all the desired targets. So, in this planning function, a manager is obliged to think about what work will be done with the various resources he has.
- Organizing
The organizing function in office management will assist managers in carrying out supervisory activities and determining who is needed to carry out the tasks that will later be delegated.
The existence of an organizing function in a management is very important because it is able to help carry out the organizational structure clearly and is also able to describe all the tasks of each field or part of the organization clearly.
Furthermore, the responsibilities and authorities in this organization will become clearer and able to show between each organizational unit task and the human and material resources that are currently needed can be identified.
- Commanding
The directing or commanding function in office management is a management function that is closely related to efforts to provide guidance, advice, orders, and instructions to subordinates in an effort to carry out their duties. The goal is that the task can be carried out properly and in accordance with the goals that have been previously set.
- Controlling
Controlling or supervisory function in an office management will be needed in order to maintain all forms of activity and the effectiveness of resource utilization is not used deviating from the plan, so that the main objectives of the organization can be achieved.
The scope of office management
The scope of office management includes all office activities and office facilities and infrastructure. However, another thing that should not be ignored in office management is financial management, because financial management is also very important for the development of the office.
- Office Activities
All office activities usually consist of activities that are closely related to planning, organizing and supervising the office.
- Office Work Facilities or Facilities
Office work facilities or facilities include buildings, locations, and office equipment including interiors, and all office machines.
Activities in office management
From the various formulations regarding office management, the elements contained in it include a series of activities: governance, efficient implementation; controlling, supervising and directing; planning, organizing, and mobilizing.
Office management goals
according to GR Terry in his book entitled Office Management and Control, namely: Providing all the complete and necessary information to anyone, when and where it is needed for the efficient implementation of the company. Helping companies maintain competition.
Tips for maximizing office management
- Analyze how things work.
- Apply the Appropriate Leadership Pattern.
- Check how the existing “equipment” works.
- Create a workflow.
- Do sharing among team members.
- Support the leadership in the early stages of implementation.
- Evaluation of workflows and tools used in management.
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