Every company, whether large or small, must have a lot of documents, files, communication with clients, to financial matters. All office needs are generally known as administration. Admin is a company employee who has the task or jobdesk to carry out corporate governance. An admin is not only tasked with managing company documents.
The admin is also in charge of providing services to the affairs of the resources needed by other employees to carry out their work. Specifically, the admin tasks in each company will be different because the service needs and the number of admins in each company will be different. However, when viewed in general, there are several points from the admin task that can be considered.
In general, the admin is in charge of managing the administration so that the most visible thing is the collection and preparation of documents in the form of general company documents or other employee personal documents related to the needs of the company’s archives.
This document is very important for the company, the document shows whether a company is official or not. If there is something that makes the company look like it is doing something that is not legally authorized and the company cannot show documents that can support it, there could be a lot of loss to the company.
Documents managed by the admin can also be used as archives to perform statistical calculations or evaluate the achievements of a company. Sometimes existing documents contain data that is not in accordance with what the company should or wants. Therefore, the admin is often given the task by the company to change the statistical value in order to adjust the data that should be or the data that is expected.
In addition to internal affairs of the company, admins generally also have duties in communicating with outside parties or clients. Managers or public relations departments will not always be ready to receive communications from outside parties, therefore usually communications from outside parties will be received by the admin and then forwarded to the manager or other employee addressed by the external party.
One of the simple but also important tasks of an admin is to prepare various office equipment. It may sound trivial, but without an admin who ensures that office needs are met, it is possible that the work of the employees will not work. The office needs in question are not just like office stationery but also preparing the room and preparation when there must be a meeting with a client or even looking for a place if a meeting with a client wants to be held outside the office.
Setting up various office needs is also not as simple as imagined. For example, when the admin has to make an office letter, the admin must also make sure that all spellings in the letter are correct and there are no typos.
An admin has the task of ensuring that all company work can run according to schedule and there is good coordination up or at managerial level as well as good coordination down (blue collar staff)
Each company will have different specific admin tasks. Even in large companies, there will be many admins, usually the jobdesk between admins will be divided again so that it differs from one admin to another.
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