Smooth and accurate sales data and billing data
Tasks related to:
Sales Data
Record and check the status of which sales data have entered and which have not, so that it is easier to follow up on deficiencies.
Entering daily sales data carefully is correct and also suitable.
Create billing and follow up delivery of daily sales data.
Completion of providing information on defective problems (eg technical input/computer problems, data delays) to the Adm Supervisor. to be followed
Check Input Results
Re-checking each data that has been inputted so that there are no errors
Make cross checks with customers if you find a difference in the selling price at
Invoice with Computer Data
Make a cross check once a week with the factory
Report
Create end of month information. in the form of a sales invoice to be submitted to the Adm Supervisor. after checking with billing information from each counter.
Recap the bill from the counter per period.
Distribute copies of consignment invoices to each counter.
Create sales information and invoices for customers and factories
Recap customer returns
Helping Supervisor Adm. in preparing all sales-related information (such as information on sales of consigned goods, etc.)
Administration and Archiving
Placing sales data files that have been and have not been processed neatly and systematically to make it easier if one day it will also be retrieved.
Recap the needs of stationery and other needs such as plastic bags, polybags, cardboard, (brochures, POP)
Advancing the need for ATK to the Supervisor Admin for inspection and making an agreement from the Business Retail Section Chief.
Administrator Duties
The responsibility of the admin itself has a broad meaning, but the point is to ensure that all administrative/administrative office or company activities run well and smoothly. The duties of the administrator are as follows:
Sorting mail, mail, parcels, orders.
Answering and receiving calls, typing, documents, correspondence offline or online
Ordering office stationery supplies
Greet and respond to clients
Make an office agenda
Filling data entry / filling in company data entry
Manage diary
Administrative Staff Duties
Data Filing/Recap This task is one of the duties of an administrative staff, which of course is a general administrative task in an office, data filing includes domicile letters, proof of transactions that have been carried out by the company, and company assets. This is most related to the duties of warehouse administration staff who are rarely related to the office world and are more focused on the field. Maybe some people just view the task of an admin as easy, even though it turns out that this job also requires a lot of focus and patience except for recaping an existing company data. Previously, a manager also had an obligation to make company data. What data is that? Must be data related to the company.
Letter Making
The next task of an Admin Staff is to make a letter for office needs. Letters that are handled by an admin staff are generally official and indeed are office needs. Some of the letters that are the responsibility of an admin staff include domicile letters, work orders, contract extension letters, purchase letters, sales letters and several letters for office purposes. unexpected work from superiors, and of course if an admin has never done a task given by the head before, then he has to learn.
Making Scheduling
You need to know that this global scheduling is actually more common than the private one which is usually the secretary’s job. Generally, it will be worked out together with clients who have made a day to meet up together with different clients. In order to be able to explain the form of cooperation to many clients collectively.
Front Office
In addition to the back office, an administrator can also be placed in a front office position. Because indeed in this position also cannot be assigned to random people. A person in a front office position must be smart and good at communicating in order to condition the atmosphere and service at the company where he works. All jobs and jobdesk in the office and company have been arranged according to their respective functions.
All of these functions are not above or below, you need to know that all sections and staff work together to achieve success, namely advancing and developing the company. If there is only one part or staff that is not balanced, the office will have problems in carrying out the company’s vision and mission.
Have Other Skills
In addition to some of the tasks above, an office admin will also be most helpful if he has other expertise in his field, for example, such as expertise in operating the implementation of AutoCAD or Photoshop. if an admin has these skills then we can be sure he will be most useful in the eyes of superiors. If you want to become an admin in a company, then there is nothing wrong if you start learning to operate the two most needed practices for each company.
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