10 Skills Needed by Office Administration Staff
Being an office administrator, of course, requires several skills that must be met to support the work. Even some of these skills are mandatory, if you don’t have them, training must be done first.
In the previous article, it was mentioned about the Duties and Responsibilities of Office Administration. If you are interested in applying for a job in this position, highlight some of the skills below to increase your chances of being accepted.
If you don’t feel confident in your abilities, you can study independently or by taking some courses. Now there are many online courses that you can apply from free to paid ones.
Interestingly, you also get a certification that you can use to convince HRD that you are the right person to fill the Office Administration position.
10 Office Administration Staff Requirements
Understanding the Basics of Office Administration
Understanding Personnel Administration.
Understanding Financial Administration and Accounting
Understanding Infrastructure Administration
Understanding Archival Fundamentals
Mastering and Able to Operate Microsoft Office Applications
Understanding the SOP for Communication Via Telephone
Understanding Correspondence
Able to Work Thoroughly, Orderly and Organized
Mastering English Orally and in Writing
Skills Needed by Office Administration Staff
The following skills are important for an office administration staff to have, which skills have you not mastered yet?
- Able to apply software and technology updates
Recap and archive data can be assisted with commonly used software, such as Microsoft Excel, Microsoft Word, and PowerPoint.
The skill to operate it fluently will help those of you who are interested in this position to complete the work in an efficient manner.
Likewise with the use of the internet network. You will not be far from websites and social media that require you not to stutter with something that is updated and viral.
- Discipline and Love Punctuality
Discipline and punctuality are a balanced portion of working on busy and often sudden office activities. Make sure that you are someone who does not like being late, so that it will support performance as part of office administration.
You will give instructions to other staff to be able to work on time because your role is as a supervisor.
- Organized, Thorough, and Organized
Collecting various types of physical and electronic data is certainly not easy. In large numbers, you will adopt an orderly, thorough, and organized way of working. This ability makes it easier for you to sort and sort data into the right parts.
Of course, it will also make it easier for other parties when they need data for urgent purposes or for review treatment.
- Special Qualification
The specific qualifications in question are the requirements for gender, age, and last education.
Generally, an office is looking for female applicants because they will be dealing with administrative needs.
Some companies require applicants with a fairly high level of education. However, skills related to administration remain the main indicator.
- Communication
The skills needed by office administration staff are communication, because their duties are closely related to communication. Especially communicating with superiors, colleagues and outsiders.
What’s more, the communication is not only face-to-face but also by telephone and through official letters. So communication is an important skill to have, even mandatory.
- Scheduling and Time Management
One of the duties of the administrative staff is to arrange the schedule of events in the company, including the schedule of the boss who also manages it. So it is very important to master scheduling, including determining the right time and time management so that there are no clashes between agenda 1 and other agendas.
- Interpersonal and Team Work
Interpersonal is the ability to interact with other employees personally, essentially how an employee maintains good relations with other employees.
Because people who do not have interpersonal skills are usually difficult to work with and communicate with, even though office administration staff really need good group cooperation.
Thus the article about the requirements and skills that must be owned by office administration staff. Share this article with your friends who need to know this information. Thank you.
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