Administrative staff is one of the positions that always exist in every company. Although not a high position, but there are still many who underestimate the work as administrative staff.
Administrative staff is one of the positions that always exist in every company. Although not a high position, but there are still many who underestimate the work as administrative staff.
Most people will think that the task as an administrative staff is just to take care of incoming and outgoing reports. In reality, the responsibility as an administration is quite a lot and it is not easy. In addition, there are also those who underestimate that the salaries in administrative staff positions in all companies are very small, which is not necessarily true.
Responsibilities and Job Descriptions of Administrative Staff
Responsibilities of administrative staff
Administrative staff in each company have different roles and responsibilities. But there are major jobs that do not look at the type of company. The following is a job description:
Coordinate with secretaries or administrative staff from other divisions if there are joint events such as meetings or others.
Collect, organize, and store important company documents properly.
Responsible for the availability of office stationery.
Manipulating statistical data if there is an urgent situation
Although it looks simple, the job of the administrative staff is not that easy. For example, when you are going to write a letter, you have to make sure that there is nothing wrong with the spelling in the letter. In addition, make sure that all company operations run smoothly and are also coordinated both downwards and upwards.
Administrative Staff Role
Administrative staff must always be ready in any eventuality or unforeseen situation. You are required to master the boss’s schedule in full.
If the company is advanced enough and uses an online system, usually the schedule will be entered into everyone’s electronic calendar or Google Calendar. With this system, leaders can also access their own schedule.
However, there are employees or company leaders who pay less attention to Google Calendar, so administrative staff or secretaries are also required to have good time organization. Not only that, in meetings, administrative staff can also act as note takers so that their presence is quite important.
Skills development for administrative staff
Every job that is done today is certainly expected to be able to hone skills to be better as a provision in the future. Although the job as an administrative staff is not easy and is often seen as less prestigious. However, you have to look for positive things that can be used for career continuation later.
The ability to make a good presentation and present it in detail is one thing that can be continuously honed. You must be able to take advantage of all the opportunities that exist today to improve your skills for the better.
In addition, there are other skills that can develop well if you work as an administrative staff, namely the ability of administrative staff to serve others well, quickly, and accurately. This is important so that you can expand your network in the following year.
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