The definition of financial administration according to experts can be divided into two types, namely:
1. In a narrow sense
Understanding financial administration in a narrow sense is all activities related to recording income and expenses to finance various organizational activities, where the form is in the form of financial administration or accounting.
2. In a Broad Meaning
The definition of financial administration in a broad sense is a policy regarding the procurement and use of organizational finances to realize organizational activities, where the form of financial management includes planning, regulation, accountability, and financial supervision.
Components of FINANCIAL OTK
In its implementation, financial administration consists of several components, namely:
- Financial Planning, namely all income and expenditure planning activities within a certain period of time.
- Financial Budgeting, namely all activities related to income, expenses, and other activities that are planned in advance and detailed in the budget.
- Financial Management, namely the use of funds in such a way that aims to maximize the performance of the company / organization.
- Financial Search, namely all matters relating to efforts to procure funds so that all company activities can run well.
- Financial Depository, which is the activity of collecting company funds and storing them in a safe place.
- Financial Control, namely all matters relating to the assessment and improvement of the system / performance of the financial department of a company.
- Financial Audit, namely matters relating to internal audits in the company’s finance department as an effort to prevent irregularities.
FINANCIAL OTK Function
Investment Function
The investment function in this case is all activities of managing funds into assets that are used to achieve organizational goals. Investments can be obtained from the organization’s capital or from outside. Investments can be divided into two groups, namely:
- Short-term investments: such as cash, accounts receivable, inventory, and so on.
- Long-term investment: such as land, buildings, production equipment, vehicles, and so on.
Fundraising Function
In this case the function of seeking funds is a function of seeking capital to finance all activities carried out by the organization. In addition, it also functions to sort and select various sources of funds that are suitable for each type of need. That is, the company must choose whether the funds are taken from short-term loans, long-term loans, or from the company’s own capital.
Spend Function
These are all activities related to the use of funds used to finance all activities, both self-owned and external funds. In other words, the expenditure function here is related to the production process and supports the production process.
Profit/Profit Sharing Function
It is the activity of creating and setting rules in the distribution of profits from business results. The profit sharing function can also be included in the fundraising function. In a certain sense, the company seeks to develop the company’s business from the company’s own funds.
Benefits of FINANCIAL OTK
- Recording of organizational income and expenses becomes more organized.
- The use of organizational funds is more controlled, more coordinated, and more useful.
- With financial administration, the potential for errors in making financial reports can be minimized.
FINANCIAL OTK Officer
Office Administration (Secretary)
Some of the duties and responsibilities of office administration are as follows:
Responsible for financial activities between the company leadership and the bank, for example when depositing money in the bank.
Perform accounting for taxes or donations of funds on behalf of the principal of the company.
Handling petty cash by recording and providing funds for routine purposes with small values.
Treasurer (Cashier)
The duties and responsibilities of the treasurer / cashier is to receive applications for petty cash applications and also petty cash accounting reports from office administrators. Next, fill in the petty cash fund in the form of cash or checks.
Finance Manager
The duties and responsibilities of the financial manager are to receive and perform checks on petty cash statements, and approve applications to replenish petty cash funds.
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