ADMINISTRATION

Admin Perkantoran

A company or institution can stand and continue to grow because of the support of resources and good management. Where every employee or staff has rights and obligations related to their work in a company. Administration is part of the management of the company which includes data collection and arrangement of matters relating to various aspects of the company so that they can be optimized.

• Definition of Administration
Administration is a term that is already familiar in the world of work. The word administration is often associated with note-taking activities, correspondence and so on. This is what makes every institution, agency and company must have an administrative system. Where these activities are carried out by experts called administrators or administrative staff.
While narrowly, administration is a form of activity that includes correspondence, taking notes, typing, simple bookkeeping and other administrative technical activities.
Administration can also be interpreted broadly, where administration is any process of cooperation between several people with the aim of getting targets by utilizing certain facilities and infrastructure that have usefulness.
• Office Administration Tasks
The main task of Office Administration is to record data, manage documents and of course store them in a structured manner. Office admins also need to build a good relationship with each employee. Because again the field he is working on will relate to employees and company management.
There are several tasks that need to be carried out by the Office Administration, namely:

  1. Receiving Phone Calls
  2. An office admin is usually in charge of communication by telephone, receiving and making calls by telephone from outside parties. Here it is necessary to have good communication skills. For small and medium-sized offices, usually you have to answer the phone. It’s different for large-scale companies, usually there are other divisions such as Customer Service.
  3. Here the task of office administration as a liaison as well. Sometimes you have to deal with relations from other offices for business cooperation and so on.
  4. Making Office Agenda
  5. From communication by telephone, sometimes there are relations who want to meet with the head of another company or division. Office Administration Duties must also prepare an agenda for these kinds of activities. But to schedule a meeting schedule, it is necessary to communicate with other departments so that the schedule can be arranged properly and not collide.
  6. Enterprise Data Entry
  7. The main task in any office for this job is usually data entry issues (data recap). Transaction data from clients, consumer information data and others must be recapitulated. If the company already has other divisions, for example the warehouse division, usually the office admin’s job is to only recap the conclusions that have been made from other divisions.
  8. Office administration must have deep accuracy. Data such as addresses, phone numbers, and others must be structured in a structured way to make it easy to find.
  9. Doing Data Archive
  10. In order for the data to be easily managed, it is necessary to do archiving. This is also the task of the Office Administration. So that document data and whatever it can be well organized.
  11. • Administrative Elements
  12. Organization. The organization is the place where the usual administrative activities are carried out. In business, the people who work in it will be gathered into a container.
  13. Management. Management is the main tool for the implementation of administration. In it there are regulators, movers, managers, and operational personnel.
  14. Communication. Administration also has elements to regulate patterns between departments.
  15. staffing. This relates to the use of labor. In administration there are processes that are interconnected, namely; acceptance, placement, utilization and termination of work.
  16. Finance. This relates to the financing of cooperation contracts, from how to obtain funds to accountability.
  17. Supplies. This administration deals with the procurement of goods, storage, and destruction of goods. The administration will record all items in an organization or company.
  18. Administration. Administration in administration includes various kinds of recorders, storage, to delivery.
  19. Public relations. The administration will then regulate how an organization or company relates to the community to consumers.

• Administration Purpose
Administrative goals are very important for the development of an organization or company. The purpose of this administration is to assist the company in planning and evaluating the activities that have been carried out.
Here are some administrative goals you need to know:

  1. Administration aims to monitor activities or data owned by companies or organizations.
  2. So that business managers can evaluate an activity in the organization of the company.
  3. Administration aims to develop a business development program and an organizing activity.
  4. Administration aims to secure data or records or secure a business activity and company organization.

• Administration Function
Apart from administrative purposes, it is also important to recognize its functions, which are as follows:

  1. Planning (planning). Planning is an activity to collect initial data, process data, to develop plans, to make a job, or a particular project.
  2. Organizing. The next administrative function is to compile and build work communication between members in the organization so that a business unit will be achieved to achieve the goals of an organization or company.
  3. Procurement of manpower (staffing). Staffing is an administrative function to find, assess, evaluate and establish working relationships with employees or workers and terminate them when they are no longer needed.
  4. Providing guidance (directing). The next administrative function is providing guidance, providing suggestions, input for improving an activity that is being carried out so that tasks can be carried out optimally and get satisfactory results.
  5. Coordination (coordinating). The administrative function is to coordinate all the interests and goals of the organization or company that are carried out so that they can be united and can be in line with the same place and time.
  6. Reporting (reporting). The administrative function as a report is to provide information about what has been done in an activity as a form of accountability.
  7. Budgeting (budgeting). Budgeting is an ongoing activity of managing and planning finances or budgets.

• Administrative Features
To achieve the goals of administration, you must really understand what administration is. One thing that needs to be considered is the administrative characteristics, namely:

  1. The existence of a group or organization consisting of two or more.
  2. There is cooperation between employees and superiors.
  3. There is a process or effort.
  4. There is a guidance, in leadership and in supervision.
  5. In a company, organization, or agency must have one goal.

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